Integrated Timesheet Management:
Timesheets are managed, submitted, approved, and posted directly into the cost accounting system. Supervisors can "desk audit" subordinate timesheets at any time.
Cloud-Based
WrkPlan's timesheet entry is all done online - from anywhere on any device - desktop, tablet or mobile device. Multiple company sites can be managed from headquarters, and employees in the field can submit labor hours directly into the system.
Individualized Authorization
Employees can only enter labor time for specified charge code assignments and labor categories, with the ability to set maximum limits or expiration dates.
Employees can always see what tasks they are authorized to charge and are notified directly on their timesheet window when approaching authorized time limits on an assignment.
Employees can always see what tasks they are authorized to charge and are notified directly on their timesheet window when approaching authorized time limits on an assignment.
Employee Leave Balance
The employee’s current sick/personal leave and vacation balances are displayed prominently on their timesheet entry page. There is no need to wait for a periodic pay stub to review these balances.
Automated Reminders
The software can be set to send automated reminder emails to holders of any timesheets that have not been updated on the previous day, significantly reducing the need to individually “chase down”timesheet stragglers. The timing and content of reminder notifications can be customized, and the employee’s supervisor can automatically be included.
Subcontractor and Consultant Access
Subcontractors and 1099-form independent contractors can enter their time charges directly into the timesheet portal. After supervisor approval, the hours go to the accounts payable module and can be pulled directly into a voucher for payment. This also means that your company does not need to wait for subcontractor billing before invoicing the customer.
Supervisor Desk Audit Capability
- Supervisors can view the current status and content of all subordinate timesheets for any week, past or present.
- Supervisor’s see a summary of time charge information regarding all supervised employees and subcontractors, with drill-down capability.
- Supervisors can easily access and print a record of timesheets from any individual or charge number for any given week.
Intranet and Announcements
The web portal can be personalized to your requirements and includes a section for company-wide announcements and documents, such as employee handbook, benefit information, and policy documents.
Timeclock App (Add-On)
- Clock In and Out Automatically
- The Timeclock App uses AI-powered facial recognition technology to automatically record key employee time stamps, such as arrival, departure, and break time. This minimizes the risk of human errors.
